1: | INFORMATION WE COLLECT

a: Information You Provide

We may collect information you voluntarily provide, including:

• Parent/guardian and student names
• Email addresses and phone numbers
• Student academic details and preferences
• Account registration information
• Billing and payment information (processed by third-party providers; we do not store full payment credentials)

b: Student Educational Data

For enrolled students, we may collect:

• Assignments, assessments, and diagnostic results
• Test practice performance and progress reports
• Tutor notes and session summaries
• AI tutor interactions, learning recommendations, and usage patterns

This data is collected solely for educational and service delivery purposes.

c: Instructor Information

We may collect instructor-related data, including:

• Profile and qualification details
• Availability and scheduling information
• Teaching history within Scholar Sphere

d: Automatically Collected Information

When you use the Service, we may automatically collect:

• IP address
• Browser type, device type, and operating system
• Usage data, pages visited, and interaction logs
• Cookies and similar tracking technologies

e: Third-Party Integrations

Scholar Sphere integrates with third-party platforms such as TutorCruncher, Zoom, Stripe, OpenAI, Anthropic, analytics providers, and other service vendors. These third parties may collect or process data under their own privacy policies.

2: | HOW WE USE INFORMATION

We use collected information to:

• Deliver tutoring, counseling, and educational services
• Schedule sessions and manage accounts
• Track academic progress and generate reports
• Power AI-assisted learning tools and personalization
• Communicate with students and parents
• Process billing and payments
• Improve platform performance and services
• Ensure safety, security, and compliance
• Send service updates and marketing communications (with opt-out options)

3: | ARTIFICIAL INTELLIGENCE (AI) & DATA USE

AI-powered tools may analyze student interactions and performance data to personalize learning, provide feedback, and identify skill gaps.

AI outputs are educational support tools only and do not replace human judgment.

We do not use student data to train public AI models for unrelated purposes.

4: | SHARING OF INFORMATION

We may share information with:

• Service providers and vendors
• Instructors, limited to instructional needs
• Parents or guardians regarding student progress
• Legal or regulatory authorities when required by law
• Aggregated or de-identified data for analytics

We do not sell personal data.

5: | CHILDREN’S PRIVACY

Scholar Sphere serves students under 18 only with parental consent.

We comply with COPPA, GDPR-K, and similar regulations.

Parents may request access, correction, or deletion of their child’s data by contacting contact@scholar-sphere.com.

6: | COOKIES & ANALYTICS

Cookies and analytics tools are used to improve experience, performance, and security.

Disabling cookies may limit functionality.

7: | DATA SECURITY & RETENTION

Data is stored securely in the United States and may be processed globally.

We use reasonable safeguards including encryption and access controls.

Data is retained only as long as necessary.

No system is completely secure.

8: | YOUR PRIVACY RIGHTS

Depending on location, you may have rights to access, correct, delete, restrict processing, request portability, opt out of marketing, or file complaints.

Requests may be sent to contact@scholar-sphere.com.

9: | INTERNATIONAL USERS

This Policy is governed by Illinois law for U.S. residents.

International users consent to cross-border data transfers in compliance with GDPR, PIPEDA, and similar laws.

10: | CHANGES TO THIS PRIVACY POLICY

We may update this Policy at any time. Continued use constitutes acceptance.

11: | CONTACT US

Email: contact@scholar-sphere.com